Vistance Digital

Faster follow-up, fewer lost sales.

Leads delivered the moment they arrive, consent on record and reports that build themselves, on tools you already use.

Get in touch See what runs today

A lead flow we run in production

Running every day, simplified

Meta lead formDetails and consent captured
Make and n8nRoute each lead by region and package
Call center's listThe lead appears in the right month and region
Call and outcomeBooked or not, recorded per lead
Consent archiveEvery lead, hashed and timestamped
AttributionBooking rate per ad and region
Pre-launch checkEvery video checked before launch
Client names and internal systems are withheld.

Built and running today

These run every day in production. Each one replaced manual work or closed a gap that was costing sales.

Real-time lead delivery

Each lead goes from the ad platform straight into the call center's list, sorted by region, package and month. Nobody exports or copies anything.

Why it matters: leads called the same day book far more often than leads called days later.

Consent archive

For every lead we keep the time, the ad, the form, the exact consent wording and the privacy policy shown at that moment, with a SHA-256 hash of the raw record. Each month is sealed with an RFC 3161 timestamp.

Why it matters: Meta deletes lead form data after 90 days. The archive keeps the proof.

Pre-launch creative check

Before an ad starts, a script downloads its videos from the ad account and checks each one against what that audience should see.

Why it matters: a wrong video cannot go live.

Lead-to-ad attribution

Every lead in the call list carries the ID of the ad that produced it, so booking rates can be read per ad and per region.

Why it matters: budget follows appointments, not just cheap leads.

Monitoring and reports

Daily checks per region and automatic lead counts per package and period, taken from the source data.

Why it matters: problems show up the same day, and nobody counts by hand.

What we can automate for you

  • Lead routingto the right location, person or pipeline stage
  • CRM pipelines and follow-up sequencesin GoHighLevel or the CRM you already use
  • Appointment remindersby text or email, with rescheduling
  • Conversion trackingMeta Pixel and Conversions API, including results that happen offline
  • Consent and compliance recordsper lead, kept beyond the ad platform's retention
  • Reportingcost per lead and per appointment, by ad and by region
  • Connecting your toolsforms, sheets, CRMs, calendars and ad platforms
  • Back-office routinescollecting invoices, filing documents, recurring checks

Built on tools you already use

  • Make
  • n8n
  • Google Sheets
  • Apps Script
  • Google Drive
  • Meta
  • Python
  • Netlify

Plus GoHighLevel, the Meta Conversions API and custom scripts where no ready-made tool fits.

Tell us what you are working on.

Advertising, automation or AI. A short message is enough to start, and we reply by email.

Get in touch Or write to vlad@vistancedigital.com